SaaS Management

Rightsize agreements and stop paying for unused monthly subscriptions

Software as a service (SaaS) is the largest cloud market and continues to grow. Flexera enables you to encourage the agility of SaaS adoption while governing SaaS costs and usage.

Die Überwachung und Steuerung des SaaS-Managements haben uns viel Geld gespart. Außerdem konnten wir günstigere Konditionen aushandeln.


Optimize the value of your SaaS

  • Discover the SaaS apps purchased and used by your business units
  • Collaborate with business owners to optimize subscriptions and consolidate contracts
  • Track the value delivered by SaaS apps through proactively generated, easy-to-read usage reports
  • Stop paying monthly subscriptions for users who never log on
  • Find redundant SaaS applications so you can leverage your buying power
  • Secure your invaluable data stored in SaaS apps as employees leave the organization
  • Report on unsanctioned SaaS spend

Salesforce and ServiceNow. Those are the new Oracles that if you are not managing the contract terms very closely, the costs spiral out of control. The monitoring and governing of SaaS saved us a lot and we have more reasonable terms now. Just the management and insight alone got us a long way.

Director, Indirect Sourcing Agriculture industry

Success story

Optimized licensing for a financial management enterprise

In preparation for an upcoming renewal, a financial management firm needed to estimate growth in their Google contract by quantifying the number of additional Google G Suite licenses needed. Flexera discovered thousands of inactive accounts so they were able to avoid additional spend and actually decreased costs with an annual savings of $250,000.

Read the case study

25% reduction

in budgeted spend after reclaiming 2,791 inactive accounts out of a total 10,892 licenses


Make sound SaaS decisions

Utilize tools to see and supervise all your SaaS across your entire estate.


Discover and monitor SaaS

Business units continue widespread and independent adoption of SaaS apps like Salesforce, Aha, LinkedIn, Atlassian, Zoom and Adobe Analytics without the oversight of IT. Flexera One enables you to discover more than 32,000 SaaS applications and provides API level integration to major vendors—so you can take action. And Flexera One categorizes SaaS apps, allowing you to leverage your buying power by consolidating contracts for redundant applications.


Optimize SaaS based on actual usage

Flexera One’s capabilites make reporting on active, inactive, never active users, as well as cost per user easier than ever. These reports enable you to stop paying monthly subscriptions for users who aren’t deriving value from the app. For example, you can remove ServiceNow subscriptions for inactive users with Flexera One’s capabilities. Flexera One can even suggest licensing alternatives based on feature usage. For instance, you can downsize Microsoft 365 E5 subscriptions to Microsoft 365 E3 subscriptions based on app usage.


Secure SaaS accounts

Employees come and go. Roles change. You need to protect your sensitive data stored in SaaS apps like Salesforce, Box, DropBox and NetSuite from former employees. Flexera One enables you to automatically remove accounts, secure your data and ensure compliance with GDPR, HIPAA and other regulations.


Embrace the SaaS renewal chaos

SaaS renewal management is a different paradigm than traditional three-year agreements. With so many SaaS apps coming into the environment, renewals are becoming a daily routine. Flexera One enables you to track SaaS auto-renewals and key dates so you can help your business owners develop a renewal strategy and framework.


Help the business maximize the value of SaaS

The business owners in your organization don’t have sophisticated IT processes. They need your expertise to maximize their technology investments. Collaborate with application owners to show them their total SaaS departmental spend, active/inactive users, cost per user and cost per application—giving them the insights they need to make decisions about renewals. Advise your peers on existing apps and contracts to reduce SaaS sprawl and optimize per user pricing. Partner with the business to secure their invaluable data as employees leave the organization.

IT asset management capabilities

IT asset management that makes the exponential manageable

Dashboard Softwarelizenzmanagement

Obtain a clear SaaS picture to rein in spend

ServiceNow, Salesforce, Workday, Microsoft. What if you could shave off even a few percentage points from your SaaS costs for all of them? With Flexera One, you get a current and complete picture of SaaS usage to support your business stakeholders while optimizing SaaS spend with all your vendors. Flexera One enables you to take action by discovering shadow SaaS, removing redundant applications and optimizing subscriptions based on actual usage automatically. 

Dashboard Softwarelizenzmanagement

Optimize software from on-prem to cloud

Your software portfolio is quickly expanding into private and public clouds with BYOSL. At the same time, Microsoft is creating hybrid use rights and IBM is offering Cloud Paks. And we thought capacity-based licensing in the data center was hard. You need more than a workflow to optimize your software spend and mitigate audit risks—that’s where Flexera One comes in. Unlike other software asset management tools out there, Flexera One is the only SAM solution to solve the exponentiality of licensing. It possesses the depth, breadth, algorithms and automation required to truly create a trusted and accurate license position.

Screenshot of Flexera One Software Request and Reclamation - Manage Catalog

Establish the guardrails for automated governance

Your employees are a click and a credit card charge away from bringing new technologies into your business. With Flexera One’s capabilities, you can proactively reduce the sprawl and provide end users with a catalog of approved software, SaaS and cloud instances–helping you get them within guard rails while enabling the business to be agile and innovative. If they aren’t using what they buy, you can reclaim it to avoid future costs. And Flexera One integrates with ITSM providers so you can meet users where they are and provide a seamless end-user experience.

Hardware Asset Management Graph

Maximize your hardware investments no matter where they are

The remote workforce brought on new challenges and amplified the need for hardware asset management. Flexera Ones helps you make critical hardware lifecycle decisions to support user productivity, business continuity and make the most of your hardware investments. Enabling you to manage the hardware you own or lease, no matter where it is.

Flexera State of ITAM Report October 2022


Where SAM practices expect to increase focus the next three years


SaaS solutions


Use of public cloud


Use of private/hybrid cloud

View the complete State of ITAM Report

*Figures have been rounded to the nearest integer.

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